Network for the Inclusion of Music in Music Studies
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Official Documentation

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Minutes: — | — | — |— | — |— | — | 2015-01-18 (constitutive meeting)

Minutes of the constitutive meeting, 2015-01-18 [view as original Word document]

Present: Sue Miller (SM), Tim Wise (TW), Diego Garcia (DG), Kaire Maimets (KM), Fernando Barrera (FB), Guillaume Dupetit (GD), Marcus Heuger (MH), Esa Lilja (EL), Phil Tagg (PT), Bob Davis (BD).
Apologies: Chloë Mullett, Chris Whiting, Adam Hulme, Jacopo Conti.

    Top of this page 1. Opening formalities

    • PT was elected as chair of the meeting. BD was elected as secretary. An agenda was agreed to discuss
      • general themes,
      • short, mid and long term objectives
      • formation of a network
    • The meeting began with a brief paper from Francisco Giménez from the Univeristy of Granada.

    Top of this page 2. General themes

    • The name NIMiMS term was discussed. SM raised the potential issue concerning the word ‘inclusion’ and the group discussed the way that this provokes and whether that might be problematic. Intramusical was discussed as an alternative term. This developed into a wider discussion about the ways in which the group wishes to be inclusive.
    • The interdisciplinary nature of the network would be a central point and promoting our ideas to other groups could be approached to develop associations. SM discussed the Popular Cultures Research Group (Leeds University) which work in interesting ways and our approach may help them in their work. PT suggested that we give examples of the way that music studies can inform and challenge cultural misapprehensions. SM discussed the way her own understanding of culture came from her study of the music. PT gave Tamlyn’s study of the backbeat as an example. BD discussed the way that ‘do you know..’ could become part of a website. SM reminded us that there are different audiences to address (Various humorous anecdotes followed).
    • SM raised the issue of funding applications and how this might be formulated.
    • DG raised a comment that we may be missing people in our group and there is a potential for offending people. A discussion of this suggested that the support and agreement that we have for the group was sufficient that we move forward. GD discussed the importance of this for other people who would like to know more about music. TW raised the way that we might impact on the curriculum in schools. SM discussed the wider population and the group she spoke to which was an older group who would benefit from this.
    • Websites, etc. would be the way to promote the group and there were a number of discussions that emerged around this. PT discussed the purpose of his videos, SM discussed the importance of audio and TW discussed how we might learn these.

    Top of this page 3. Formation of a network

    3.1. It was agreed that:

    • A network should be founded and that it’s name should be ‘Network for the Inclusion of Music in Music Studies’ —NIMiMS;
    • GD will investigate possibilites for a new NIMiMS logo;
    • BD will send out information about the founding of the Network.

    3.2 EL discussed the network as an international association with three elected officials and its registration in Finland, This involves a basic cost of €130 (per year or one-off??) but no additional costs.  The Network has to organise one meeting per year.

    • GD compared the situation in France; MH and  PT discussed expenses. It was established that there would be funds, possible subscriptions, and the need for a treasurer.
    • PT proposed that we give EL a mandate to set up an association with EL as its Chair.  This proposal was passed unanimously and EL was elected as Chair.
    • EL accepted the nomination and explained what would be required for the group.
    • TW proposed KM as Treasurer; motion seconded by PT. KM was elected treasurer.
    • EL explained that the Network would, under Finnish law, also require a vice president (VP). EL proposed that we contact Alfonso Badilla who lives in Helskinki. The committee asked EL to contact Alfonso Badilla, John Richardson, and Paolo Ribaldini (all resident in Finland) with a view to joining the network and acting as VP for the association as part of formalities involved in establishing the organisation.
    • The role of Secretary was discussed and BD was nominated by TW and seconded by FB.

    3.3. Organisational matters arising:

    • EL will develop the association based in Finland
    • PT asked everyone to forward an abstract of their symposium presentation and an idea of what participants would like to develop in the Network. These short statements coould then be developed as basis for a report which the secretary will circulate. PT will invite everyone to contribute.
    • PT will send an online form to develop a database for the members of the group. Instructions will be sent to participants and a members website will be created to share information. The information will also be sent to people who  expressed an interest in the symposium or in the Network.
    • Subscription -  we asked the treasurer to consider subscription fees and bank account, individual and institutional membership along with other matters relating to the financial operation of the organisation.
    • Auditors for the organisation will be elected before the general meeting. A date for this will be established after the organisation is formally created.
    •  PT proposed that the chair, treasurer and secretary would take matters in hand and report to the group. TW proposed that his institution would be happy to organise a conference in June.

    Top of this page 4. Upcoming events

    4.1. Notice was given of the following events (see also special Upcoming Events section on this website):

    • February 27-28, 2015: music analysis seminars in Helsinki (Finland) (EL and PT)
    • March 2-6, 2015: music analysis seminars in Tallinn (Estonia) (KM and PT)
    • June, 2015: event organised by TW in Salford (UK)

    4.2. PT will create upcoming events announcements of this type on his website (e.g. this!).

    4.3. BD suggested that there may be other local network meetings that NIMiMS could support.

    Top of this page 5. AOB

    5.1. Translation for Spanish, French and German will be provided by DF, FB, MH and other members of the group.

    5.2. Vote of thanks to BD, steve parker, Leeds Beckett university

    5.3. BD offered his thanks on behalf of LBU for everyone’s contribution.

    6. Closure

    6.1. The meeting was closed.

Top of this page STATUTES (provisional: PT, 2015-01-24 — view as Word document)

1. Name and Seat

The name of the Network is ‘The Network for the Inclusion of Music in Music Studies’ (NIMiMS). The Network is legally registered as an association in Finland.

2. Aim

2.1. The main aim of the Network is to be an international and interprofessional association of individuals and/or institutions committed to the inclusion and integration of music in the field of ‘music studies’ and, by extension, in the wider study of culture and society.

2.2. The Network is a non-profit organization with no formal political ties.

2.3 Members of the Network condemn, as a matter of policy, the violation of human rights, as defined by the United Nations charter, of any individual, group or nation.

3. Functions

The functions of the Network include:

3.1. providing a forum where those involved in the practical and/or theoretical study of music can meet and exchange ideas and information about their work;
3.2. organizing meetings and events relevant to the main aim of the Network (§2.1);
3.3. maintaining a website allowing for the exchange and dissemination of ideas and information relevant to the Network’s aims and functions;
3.4. encouraging the development of research and systematic study in topics and in areas where such study is not well developed;
3.5. facilitating the publication of materials in which the integration of music with other forms of knowledge is a key issue;
3.6. providing information on, and promoting the development of, sources and resources relevant to the aims and functions of the Network;
3.7. providing help to scholars and institutions outside the Network that find it difficult to include music in their research or on their curriculum.

4. Membership

Membership of the Association consists of individual members, institutional members, supporting members and honorary members.

4.1. Individual membership is open to any person seeking to integrate music in ‘music studies’ or in the more general study of culture and society.
4.2. Institutional membership is open to all organizations, institutions and associations involved in the integration of music into ‘music studies’ and into studies of culture and society. It is also open to international organizations whose purposes are connected with those of the Network, as well as to branch committees of such organizations.
4.3. Supporting membership is open to all individuals and organizations with the interests described under §§4.1-4.2.

5. Membership Accession

5.1. Membership is acquired on payment of relevant dues and is valid on receipt of membership certification.
5.2. Membership regulations apply according to the rules of procedure.

6. Governing Bodies

The Network has two governing bodies:

• The General Meeting (§7)
• The Executive Committee (§8)

7. The General Meeting

7.1. All members are entitled to attend the General Meeting.
7.2. The General Meeting takes place every year (AGM = Annual General Meeting). The Executive Committee may convene an Extraordinary General Meeting on its own initiative. It must convene such a meeting on the request of at least one third of the Network’s members.
7.3. The General Meeting is presided by a nominee of the Executive Committee.
7.4. The General Meeting is empowered:

7.4.1. to decide on the Network’s statutes, rules of procedure and membership fees;
7.4.2. to decide on the Network’s general policy;
7.4.3. to approve the Treasurer’s financial statement and proposed budget;
7.4.4. to approve the Network Secretary’s report and general plan of activities;
7.4.5. to elect the Executive Committee.
7.4.6. to dissolve the Network.

8. The Executive Committee

8.1. The Executive Committee is elected by the General Meeting.
8.2. The Executive Committee consists at least of a Chairperson, a Secretary and a Treasurer.
8.3. The Executive Committee is charged to realize the Network’s aims and policies. This implies that:

8.3.1. the Executive Committee admits new members of the Network and controls the execution of programmes between General Meetings;
8.3.2. the Executive Committee is empowered to conclude agreements for co-operation with any person, international organization or national institution, provided such co-operation be in accordance with the aims and functions of the Association;
8.3.3. the Executive Committee prepares nominations for the election of its members at the General Meeting, accepting recommendations from the Members.
8.3.4. the Executive Committee decides on the membership fee scale for approval by the General Meeting.

8.4. Members of the Executive Committee may be re-elected. In case of decease or resignation of one of its members, the Executive Committee appoints a substitute pending the next General Meeting.
8.5. The Executive Committee publishes notice on its activities at least once a year on the Network’s web site. It submits a full report to all members two months before the General Meeting. The full report includes the Executive Committee's nominations for its successors and proposals made by the Executive Committee for changes.

Top of this page RULES OF PROCEDURE (provisional, PT, 2015-01-24 view as Word document)

1. Membership

1.1. The term of membership covered by payment to the Network is one calendar year.
1.2. Members joining part way through a calendar year must pay for the remainder of that calendar year on a pro rata basis per quarter plus the following full calendar year (inclusive of the current quarter at time of joining).
1.3 Membership dues are not refundable.
1.4. Certain sections of the NIMiMS web site are restricted to members. They are made available via password access.

2. Voting procedures

2.1. General Meeting

2.1.1. All members in good standing may vote at the General Meeting. Each is entitled to one vote. Those unable to attend may vote by proxy (see §§2.1.2 and 2.1.3).
2.1.2. Institutional members shall be represented by delegates of their own choice, including delegates attending in their capacity as individual members. Individual members may be represented by other members of the Network if this representative produces a written and signed mandate before the electoral or voting procedure. Each member attending the General Meeting cannot represent more than one institutional member or two non-attending members.
2.1.3. Decisions on the Network’s general policy, the Treasurer’s financial statement and proposed budget, the approval of the Secretary’s report and general plan of activities are by a simple majority of voting members represented in person or by proxy.
2.1.5. Nominations for the Executive Committee (see ¤2.2) should be submitted to the Secretary at least 1 month before the General Meeting. The Secretary communicates nominations to the Network’s members immediately following the closing date for nominations and makes a full list of nominations available at the General Meeting.

2.2 Executive Committee

2.2.1 .The Executive Committee decides by a simple majority of expressed votes. Each member has one vote.
2.2.2. The Executive Committee may use telecommunications to hold meetings and consultations. If voting proves necessary on such occasions, members of the Executive Committee shall confirm their votes in writing and send them, duly signed, to the Secretary.
2.2.3. The executive posts the programme of NIMiMS conferences/symposia etc. at least six weeks before such events.
2.2.4. The executive appoints an external auditor to annually and independently review the Network's finances.

2.3. Rules of order at AGM (Annual General Meeting)

2.3.1. The Chairperson shall call upon speakers in the order in which they signify their wish to speak.
2.3.2. The Chairperson may limit the time allowed to each speaker if the circumstances make such restriction necessary or desirable.
2.3.3. At the request of any member, supported by two other members, discussion of any substantive motion, resolution or amendment shall be suspended until its text is circulated to all members present.
2.3.4. Part of a proposal shall be voted on separately if a member requests that the proposal be divided.
2.3.6. A proposal may be withdrawn by its proposer at any time before voting on it has begun, provided that the proposal has not been amended.
2.3.7. During a discussion, any member may raise a point of order; such point of order shall be immediately decided upon by the Chairperson.
2.3.8. An appeal may be made against the ruling of the Chairperson. Such appeal shall be put to the vote immediately and the Chairperson's ruling shall stand unless overruled.
2.3.9. During the discussion on any matter, a member may propose a procedural motion: suspension or adjournment of the meeting, adjournment of the debate or closure of the debate.
2.3.10. During the discussion of any matter, any member may move the adjournment of the debate on the item under discussion. On moving the adjournment the member shall indicate whether he/she moves the adjournment sine die or to a particular time which he/she shall specify. In addition to the proposer of the motion, one speaker may speak in favour of, and one against, the motion.
2.3.11. A member may at any time move the closure of the debate, whether or not any other speaker has signified his/her wish to take part in the discussion. If application is made for permission to speak against the closure, it may be accorded to not more than two speakers. The Chairperson shall then put to the vote the motion for closure and, if the General Meeting is in favour of the motion, he/she shall declare the closure of the debate.
2.3.12. The following motions shall have precedence in the following order over all other proposals or motions before the meeting:
   • suspension or adjournment of the meeting;
   • closure or adjournment of the debate on the question under discussion.
2.3.13. The basic text of each decision shall be adopted at the end of the discussion of the agenda item and the Secretary be given a mandate to produce a definitive and truthful formulation of that decision.

3. Financial Regulations

3.1. The financial resources of the Network are chiefly derived from:
   • membership dues established for each category of members by a decision of the
     General meeting;
   • grants, awards and donations;
   • payment of work undertaken by Network members.
3.2. The membership fee scale is gradated according to the following criteria:
waged, unwaged / students, institutional, supporting and honorary members.

3.2.1. Changes to the membership fee scale are proposed by the Executive Committee and approved by the General Meeting by a simple majority.
3.2.2. The Treasurer manages the Network's finances. The Executive Committee appoints an independent person to audit the treasurer's report, which is then approved by members attending the AGM.

3.5. Costs for the meetings of the Executive Committee (travelling, lodging, logistics, communication), if and to the extent to which they are not covered by external institutions, shall be covered by the Network's own finances.

4. Modification of the Statutes and Rules of Procedure

Modification of the Statutes and Rules of Procedure must be approved by the General Meeting (majority required: two thirds of the votes expressed). Proposals for such modification are sent to the General Secretary at least one month before the General Meeting. The General Secretary communicates proposals of modifications to Network members immediately following the closing date for proposals of modifications and makes a list of proposals for modification available at the General Meeting.

5. Dissolution

Dissolution of the Association can only be pronounced by the AGM (majority required: two thirds of votes expressed). The proposal of dissolution shall be sent to the Network Secretary at least six months before the AGM commissioned to examine it. The Secretary communicates the proposal of dissolution to the Network members at least five months before the same AGM. In the event of dissolution, the Network’s assets, once all debts have been paid, will be devolved according to the rules fixed by the AGM that voted the dissolution. Without these rules, dissolution shall not be valid.

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